Homeschool Reports to: Principal of Homeschool

Teacher Supervisor (Homeschool)

[!info] School Hours Mon–Thu: 8:30 AM – 3:00 PM | Fri: 8:30 AM – 1:30 PM Breakfast: 9:45–10:15 AM | Lunch: 12:00–12:30 PM (Mon–Thu) | Brunch: 9:45–10:15 AM (Fri)

Role Overview

Main teacher in the ACE Homeschool programme. Responsible for student academic progress, goal setting, PACE curriculum delivery, testing, reporting, and parent communication. Oversees Teacher Monitors and maintains classroom standards.

Key Responsibilities

1. Arrival & Opening (8:00–8:30 AM)

SV01 — Devotion (Daily)

Frequency: daily Approval: Supervisor Tools: devotion materials / duty roster Coordinates with: Teacher Monitor

  1. Prepare devotion duty roster for the term
  2. Prepare daily devotion materials and content
  3. Conduct morning devotion session with students
  4. Engage students with reflection or discussion
  5. Transition students to class time after devotion

2. Class Time

SV02 — Goal Card Setting (Daily)

Frequency: daily Approval: Supervisor Tools: goal cards Coordinates with: Teacher Monitor

  1. Review each student's current PACE position and pace of progress
  2. Set appropriate daily goals for each student on goal cards
  3. Ensure goals are achievable but challenging for the student's level
  4. Brief Teacher Monitor on any students needing extra attention
  5. Monitor goal completion throughout the day
  6. Review completed goal cards at dismissal with Teacher Monitor

SV03 — Mark Student English & Essays (Class Time)

Frequency: daily / as submitted Approval: Supervisor Tools: marking rubric Coordinates with: Teacher Monitor

  1. Collect submitted English work and essays from students
  2. Mark using consistent rubric or ACE standards
  3. Provide written feedback on the work
  4. Return marked work to students with guidance for improvement
  5. Record scores in progress tracking

SV04 — Counsel & Discipline

Frequency: as needed Approval: Principal of Homeschool (for escalations) Tools: incident record / behaviour log Coordinates with: Teacher Monitor, parents, Principal of Homeschool

  1. Identify behavioural concern (from own observation or Teacher Monitor report)
  2. Speak with student privately to understand the situation
  3. Apply appropriate corrective guidance
  4. Document the incident and action taken
  5. Communicate with parents if behaviour is recurring or serious
  6. Escalate to Principal of Homeschool if needed
  7. Follow up with student to monitor improvement

3. Test Time (By Event)

SV05 — Mark Test, Record Test

Frequency: as needed (per PACE test completion) Approval: Supervisor Tools: score keys / scoring device Coordinates with: Teacher Monitor

  1. Receive completed PACE test from student (placed by Teacher Monitor)
  2. Ensure student readiness was confirmed before test
  3. Mark PACE test using score keys
  4. Record student's score onto supervisor's progress card
  5. Determine if student passes or needs to restudy
  6. Return marked test to Teacher Monitor for filing
  7. Communicate result to student with encouragement or guidance

SV06 — Issue New Book (After Test)

Frequency: after each passed PACE test Approval: Supervisor Tools: PACE inventory Coordinates with: Teacher Monitor

  1. Confirm student has passed the current PACE
  2. Identify the next PACE in sequence for the student
  3. Check availability in stock
  4. Issue new PACE to the student
  5. Update student's curriculum tracker
  6. Brief student on the new PACE content and expectations
  7. Update goal card accordingly (SV02)

4. Break / Lunch

SV07 — Break & Lunch Supervision

Frequency: daily Approval: Supervisor Tools: — Coordinates with: Teacher Monitor

  1. Ensure Teacher Monitor is supervising all students during transitions
  2. Maintain overall oversight and safety of students during break and lunch
  3. Be available for any escalated issues from Teacher Monitor
  4. Monitor that all students have food; contact parents if a student has none
  5. Use break time to check in informally with students
  6. Ensure smooth transition back to class time

5. Dismissal / After Dismissal

SV08 — Daily Wrap-Up (2:30–3:00 PM / Fri 1:00–1:30 PM)

Frequency: daily Approval: Supervisor Tools: goal cards / behaviour log Coordinates with: Teacher Monitor, parents

  1. Review completed goal cards and confirm student progress for the day
  2. Debrief with Teacher Monitor on any unfinished duties or issues
  3. Contact parents if any concerns arose during the day
  4. Update behaviour log or progress notes as needed
  5. Plan adjustments for the next day (goal cards, strategies)
  6. Ensure classroom is tidy and ready for the next day

6. Admin & Periodic

SV09 — Supervisor Progress Card (Termly)

Frequency: termly Approval: Principal of Homeschool Tools: progress card / spreadsheet Coordinates with: Teacher Monitor

  1. Compile each student's PACE completion data for the term
  2. Record scores from all completed PACE tests
  3. Calculate progress against term targets
  4. Note behavioural and character development observations
  5. Complete progress card for each student
  6. Review with Principal of Homeschool if needed
  7. File progress cards and prepare for report card (SV10) or Family Connect (SV11)

SV10 — Prepare Student Report Card (2nd & 4th Term)

Frequency: twice yearly (2nd and 4th term) Approval: Principal of Homeschool Tools: report card template / progress data Coordinates with: Teacher Monitor

  1. Gather all PACE test scores and progress card data (SV09)
  2. Compile academic results by subject
  3. Write comments on student's progress, strengths, and areas for growth
  4. Include character and behavioural observations
  5. Submit draft report card to Principal of Homeschool for review
  6. Finalise and print report cards
  7. Distribute to parents at Family Connect (SV11) or via Commun

SV11 — Family Connect (End of Term)

Frequency: end of term Approval: Principal of Homeschool Tools: Commun / meeting schedule Coordinates with: Teacher Monitor, parents

  1. Schedule parent-teacher meeting slots via Commun
  2. Prepare discussion points for each student (progress, goals, concerns)
  3. Gather supporting data (progress card, report card, goal card trends)
  4. Conduct meetings with parents
  5. Document agreed action points and commitments
  6. Follow up on any outstanding parent concerns
  7. Share summary with Principal of Homeschool

SV12 — PACE Stock Projection & Order

Frequency: termly / as needed Approval: Principal of Homeschool, Finance Tools: inventory tracker / spreadsheet Coordinates with: Finance, Principal of Homeschool

  1. Review current PACE stock levels against student needs
  2. Project PACE requirements for the upcoming term based on student progress rates
  3. Account for new intake students
  4. Prepare order list with quantities and subject breakdown
  5. Submit order request to Principal of Homeschool for approval
  6. Coordinate with Finance for procurement
  7. Receive and verify delivered stock
  8. Update inventory records
  9. Submit used PACE count to Finance (termly)

SV13 — E-PACE

Frequency: as needed Approval: Supervisor Tools: E-PACE platform / devices Coordinates with: Teacher Monitor

  1. Set up student access to E-PACE digital platform
  2. Assign digital PACEs to students as appropriate
  3. Monitor student progress on the platform
  4. Troubleshoot access or technical issues
  5. Record E-PACE completion alongside physical PACE tracking

7. Events

Event duties may be assigned to either Supervisor or Teacher Monitor.

HE01 — Students Convention — Supervise

Frequency: yearly Approval: Principal of Homeschool Coordinates with: Teacher Monitor, Events & Co-Curricular Activities

  1. Receive event brief and student participant list
  2. Prepare students for convention activities
  3. Supervise students throughout the event
  4. Ensure student safety and behaviour standards
  5. Debrief with students and staff after event

HE02 — Students Convention — Chaperone

Frequency: yearly Approval: Principal of Homeschool Coordinates with: Teacher Monitor, Operations (Transport)

  1. Confirm chaperone assignment and student group
  2. Coordinate transport and logistics with Operations
  3. Accompany students to and from venue
  4. Maintain headcount and safety throughout
  5. Report any incidents to Principal of Homeschool

HE03 — Students Convention — Judges

Frequency: yearly Approval: Principal of Homeschool Coordinates with: convention organisers

  1. Receive judging criteria and schedule
  2. Attend briefing session
  3. Evaluate student performances or submissions fairly
  4. Submit scores and feedback
  5. Maintain confidentiality of results until announcement

HE04 — Teachers Convention

Frequency: yearly Approval: Principal of Homeschool Coordinates with: all Homeschool staff

  1. Receive convention schedule and registration details
  2. Arrange class coverage during absence
  3. Attend convention sessions and workshops
  4. Take notes on relevant learning and best practices
  5. Share key takeaways with team upon return

HE05 — Awards Night — Performance Preparation

Frequency: yearly Approval: Principal of Homeschool Coordinates with: Teacher Monitor, Events & Co-Curricular Activities, parents

  1. Identify students performing or receiving awards
  2. Plan and rehearse student performances
  3. Coordinate costume, props, and logistics with Events team
  4. Communicate schedule and requirements to parents via Commun
  5. Conduct final rehearsal before event
  6. Supervise students on the night of the event

8. Others

HO01 — Scorekey and Labels Repairs (End of Year)

Frequency: yearly Approval: Supervisor Tools: score keys / labels / repair materials Coordinates with: Teacher Monitor

  1. Audit all score keys for damage or wear at end of year
  2. Identify labels that need replacement
  3. Repair or replace damaged score keys and labels
  4. Organise and file score keys for next academic year
  5. Report any items needing procurement to Principal of Homeschool

HO02 — Online Classes — Stocks, Mark PTs, Scoring Facilities

Frequency: as needed (during online learning periods) Approval: Supervisor Tools: E-PACE / video conferencing / scoring device Coordinates with: Teacher Monitor, parents

  1. Ensure students have required PACE materials at home
  2. Coordinate delivery or collection of physical PACEs if needed
  3. Set up online class schedule and platform access
  4. Conduct classes and monitor student progress remotely
  5. Arrange PACE test submission and marking (physical or digital)
  6. Provide scoring facilities access or alternatives
  7. Maintain communication with parents on logistics