KS Coordinator

Role Overview

Coordinates academic operations within an assigned Key Stage (e.g., KS3 or KS4/IGCSE). Ensures curriculum continuity, manages transitions between year groups, and supports Heads of Subject with cross-subject coordination and student tracking within the Key Stage.

Key Responsibilities

• Coordinate curriculum delivery and progression within the Key Stage
• Manage student transitions between year groups and Key Stages
• Monitor student progress across subjects within the Key Stage
• Support subject option processes and pathway guidance
• Coordinate cross-subject initiatives and enrichment within the Key Stage
• Liaise between Heads of Subject and Head of Academic on Key Stage matters

Processes

KS01 — Key Stage Curriculum Coordination

Frequency: termly (pre-term) Approval: Head of Academic Tools: curriculum maps / shared drive Coordinates with: Heads of Subject, Head of Academic

1. Collate curriculum maps from all subjects within the Key Stage
2. Review for progression, balance, and cross-curricular alignment
3. Identify gaps or overlaps across subjects
4. Coordinate cross-curricular literacy, numeracy, and skills mapping
5. Flag issues to Head of Academic with recommendations
6. Communicate any adjustments to Heads of Subject

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KS02 — Student Progress Tracking (Key Stage Level)

Frequency: per data cycle Approval: KS Coordinator Tools: SIS / data dashboard Coordinates with: Heads of Subject, Head of Academic, Homeroom Tutors

1. Collate student data across all subjects within the Key Stage
2. Identify students at risk of underperformance across multiple subjects
3. Cross-reference with pastoral data (attendance, behaviour, well-being)
4. Flag multi-subject concerns to Head of Academic and Head of Pastoral
5. Coordinate holistic intervention plans for at-risk students
6. Track intervention impact at next data cycle
7. Report Key Stage progress summary to SLT

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KS03 — Transition Management

Frequency: yearly (Term 3) Approval: Head of Academic Tools: transition tracker / student profiles Coordinates with: Heads of Subject, Homeroom Tutors, Head of Pastoral, Admission Office

1. Plan transition timeline for students moving between Key Stages or year groups
2. Coordinate student profiling — academic, pastoral, SEN/EAL data
3. Organise transition events (taster days, information sessions, parent briefings)
4. Support subject option process for students entering IGCSE/AS/A-Level
5. Ensure receiving teachers have student profiles and handover notes
6. Coordinate with Admission Office for new student placements within Key Stage
7. Review transition outcomes in Term 1 of the following year

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KS04 — Subject Options & Pathway Guidance

Frequency: yearly Approval: Head of Academic, Coordinators of Cambridge Tools: options form / guidance booklet Coordinates with: Heads of Subject, Homeroom Tutors, parents

1. Prepare subject options booklet with pathway information
2. Brief Homeroom Tutors on guidance process and timeline
3. Organise options information evening for parents and students
4. Collect and process student option choices
5. Resolve clashes and confirm viable option blocks
6. Communicate confirmed options to students and parents
7. Hand over class lists to Heads of Subject and timetable coordinator

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KS05 — Cross-Subject Coordination & Enrichment

Frequency: termly Approval: KS Coordinator Tools: calendar / project plans Coordinates with: Heads of Subject, CCA Coordinator, Head of Pastoral

1. Identify opportunities for cross-subject projects or themed weeks
2. Coordinate with relevant Heads of Subject on planning and delivery
3. Align enrichment activities with Key Stage learning objectives
4. Support CCA Coordinator with Key Stage-specific activities
5. Evaluate impact and student engagement
6. Report enrichment outcomes to Head of Academic