Homeroom Tutor

Role Overview

First point of pastoral contact for an assigned group of students. Monitors attendance, well-being, and behaviour daily. Builds relationships with students and parents, supports transitions, and escalates concerns to the Head of Pastoral.

Key Responsibilities

• Monitor daily attendance and punctuality for homeroom students
• Conduct weekly well-being checks and log concerns
• Communicate with parents on pastoral and administrative matters
• Support behaviour policy implementation and restorative practices
• Deliver homeroom programme (PSHE, assemblies, admin)
• Contribute to reporting and transition processes

Processes

HT01 — Daily Registration & Attendance

Frequency: daily Approval: Homeroom Tutor Tools: SIS / attendance register Coordinates with: Head of Pastoral, Student Service

1. Take morning registration and record attendance in SIS
2. Note latecomers and record punctuality data
3. Follow up same-day on unexplained absences (call/message parent)
4. Report persistent absence patterns to Head of Pastoral
5. Update attendance notes in SIS as information is received

---

HT02 — Weekly Well-Being Check

Frequency: weekly Approval: Homeroom Tutor Tools: well-being tracker / check-in tool Coordinates with: Head of Pastoral, counsellor

1. Conduct well-being check-in with homeroom students (circle time, 1:1, or survey)
2. Observe for changes in mood, behaviour, or engagement
3. Log any concerns in the well-being tracker
4. Refer urgent concerns to Head of Pastoral / DSL immediately
5. Follow up on previously flagged students
6. Report weekly summary to Head of Pastoral at pastoral team meeting

---

HT03 — Homeroom Programme Delivery

Frequency: weekly (timetabled) Approval: Head of Pastoral Tools: homeroom programme / PSHE materials Coordinates with: Head of Pastoral

1. Deliver homeroom sessions as per the published programme (PSHE, life skills, study skills)
2. Facilitate assemblies, guest speakers, or themed activities as scheduled
3. Administer school communications (letters, permission forms, surveys)
4. Support students with organisational skills (planners, timetables)
5. Prepare students for school events, exams, or transitions

---

HT04 — Parent Communication

Frequency: as needed / termly Approval: Homeroom Tutor Tools: Commun / email / phone Coordinates with: Head of Pastoral, Subject Teachers

1. Act as first point of contact for parents on pastoral matters
2. Communicate proactively on attendance, behaviour, or well-being concerns
3. Share positive updates and achievements
4. Coordinate with Subject Teachers to gather academic updates when needed
5. Participate in parent meetings and conferences
6. Log all significant parent communications

---

HT05 — Behaviour Support & Restorative Practice

Frequency: as needed Approval: Homeroom Tutor Tools: behaviour log / SIS Coordinates with: Head of Pastoral, Subject Teachers

1. Monitor homeroom students' behaviour across subjects
2. Address minor behaviour concerns directly with the student
3. Implement restorative conversations for conflicts within homeroom
4. Log behaviour incidents in SIS same day
5. Escalate significant or repeated issues to Head of Pastoral
6. Support students on behaviour plans or sanctions

---

HT06 — Reporting & Transition Support

Frequency: per reporting cycle / yearly Approval: Head of Pastoral, Head of Academic Tools: SIS / report template / transition tracker Coordinates with: Head of Pastoral, KS Coordinator, Subject Teachers

1. Contribute pastoral comments to student reports
2. Collate information from Subject Teachers for a holistic student picture
3. Prepare student profiles for transition (year group or Key Stage changes)
4. Support subject option guidance in coordination with KS Coordinator
5. Attend transition events and parent briefings as needed
6. Hand over student records to receiving tutor at year end