Cambridge Reports to: Coordinators of Cambridge

Head of Pastoral

Role Overview

Leads safeguarding, student and staff well-being, behaviour culture, student leadership, and events for the Cambridge programme. Acts as or works closely with the Designated Safeguarding Lead (DSL). Ensures a safe, supportive, and enriching school environment.

Key Responsibilities

Processes

HP01 — Safeguarding & Child Protection

Frequency: ongoing (reviewed termly) Approval: Coordinators of Cambridge Tools: safeguarding system / incident log Coordinates with: all staff, DSL, external agencies

  1. Maintain up-to-date safeguarding policy and reporting flow
  2. Ensure all staff trained by Week 1 each term; new staff within 5 days of joining
  3. Display reporting flow and identify DSL/Deputy DSL to all staff
  4. Staff log concerns immediately in safeguarding system
  5. DSL triages concerns within 24 hours
  6. Complete risk assessments for specific students or events
  7. Manage referrals, case conferences, and external liaison as needed
  8. Review safeguarding log weekly; report non-identifiable counts to SLT termly

HP02 — Student Well-Being & Behaviour

Frequency: weekly / ongoing Approval: Head of Pastoral Tools: SIS / well-being tracker / behaviour log Coordinates with: Homeroom Tutors, Subject Teachers, counsellor

  1. Implement well-being programme with screenings and surveys per cohort
  2. Homeroom Tutors conduct weekly well-being checks
  3. Behaviour incidents logged same day by reporting staff
  4. Review behaviour hotspots weekly and action interventions
  5. Hold restorative meetings within 72 hours for significant incidents
  6. Coordinate counselling, mentoring, and restorative practices
  7. Oversee sanctions and rewards aligned to behaviour policy
  8. Report well-being and behaviour trends to SLT termly

HP03 — Attendance & Punctuality

Frequency: daily Approval: Head of Pastoral Tools: SIS / attendance dashboard Coordinates with: Homeroom Tutors, Student Service, parents

  1. Monitor daily attendance and punctuality records
  2. Homeroom Tutors follow up same-day absences
  3. Flag students falling below threshold (e.g., <92% term-to-date)
  4. Escalate persistent absence — parent meeting, intervention plan
  5. Update attendance watchlist weekly
  6. Report attendance trends to SLT termly
  7. Coordinate with Student Service on communications to parents

HP04 — Staff Well-Being

Frequency: ongoing (reviewed termly) Approval: Head of Pastoral, Coordinators of Cambridge Tools: pulse check survey / Commun Coordinates with: HR, Heads of Subject, SLT

  1. Establish staff well-being supports (flex arrangements, EAP info)
  2. Conduct termly staff pulse checks or well-being surveys
  3. Review results and identify areas of concern
  4. Lead workload reviews with Heads of Subject and SLT
  5. Implement action plans and follow up
  6. Plan staff welfare activities in coordination with HR
  7. Report staff well-being summary to SLT

HP05 — Events Management

Frequency: as needed (calendar set termly) Approval: SLT Tools: events calendar / risk assessment template Coordinates with: Heads of Subject, Student Leaders' Advisor, CCA Coordinator, Operations

  1. Own and maintain the school-wide events calendar (assemblies, celebrations, excursions)
  2. Receive event proposals with objectives and budget
  3. Complete risk assessment and safeguarding plan for each event
  4. Obtain SLT approval before proceeding
  5. Issue parent communications and permissions
  6. Brief all involved staff on roles, logistics, and safeguarding controls
  7. Deliver and supervise event
  8. Conduct debrief and file report (including incident review)

HP06 — Student Voice & Leadership Oversight

Frequency: termly Approval: Head of Pastoral Tools: survey / feedback forms Coordinates with: Student Leaders' Advisor, House Captain, class reps

  1. Oversee Student Leaders body with Student Leaders' Advisor
  2. Train class reps on their roles and responsibilities
  3. Conduct student voice panels or surveys each term
  4. Compile feedback and present to SLT
  5. Close feedback loop — communicate actions taken back to students
  6. Review impact of student voice initiatives annually

HP07 — Pastoral Team Meeting

Frequency: weekly Approval: Head of Pastoral Tools: agenda template / minutes Coordinates with: Homeroom Tutors, Student Leaders' Advisor, counsellor

  1. Set agenda covering safeguarding cases, attendance, well-being, behaviour, and upcoming events
  2. Review open cases and assign actions
  3. Update attendance watchlist and behaviour hotspots
  4. Coordinate upcoming events and logistics
  5. Share relevant updates from SLT
  6. Circulate minutes and action items within 24 hours